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I-9 Verification

I-9 verification refers to the process of verifying the identity and work eligibility of employees in the United States. It is required by law for all employers to complete an I-9 form for each employee they hire. The form is used to verify an employee's identity and their eligibility to work in the United States. Employers must keep the completed form on file for each employee and may be subject to penalties if they fail to do so or if the information on the form is incorrect. The I-9 verification process is overseen by the U.S. Citizenship and Immigration Services (USCIS).

Do the form have to be done online or in person?

The I-9 verification form can be completed either online or in person, depending on the employer's preference and specific circumstances. The U.S. Citizenship and Immigration Services (USCIS) offers an electronic I-9 system, which allows employers to complete and store the form electronically. However, employers may also choose to complete the I-9 form in paper format and keep it on file. Regardless of the format used, employers must ensure that the I-9 form is completed accurately and in a timely manner, in compliance with federal regulations.

 

To conclude, it is against the law in the state of Tennessee to complete an I-9 verification virtually, via phone, via email, etc. We have an on-call notary that can assist with the documents. However, if your job does not provide instructions or they're unreachable, then by law the notary has the right to complete the form based on the information received from the client. We will complete the form, but our notary will stay clear of all legal proceedings as we are only acting as an authorized representative, and not as a notary. 

What is an authorized representative on an I-9 form?

When an employer designates a Notary Public or other individual to complete a Form I-9, that person is designated as an “authorized representative.” The representative is simply asked to certify that the appropriate identity documents were presented (as explained in Section 2 of the I-9 form).

How do you write authorized representative on a notary form?

In the title field in Section 2, the Notary should write “authorized representative.” Though the form itself does not require notarization, there are times when an employer will present a new employee with an email instructing him or her to take the form to a Notary for completion.

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