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Notary Public

 notary in the state of Tennessee is an official witness who assists in preventing fraud and is considered a state official. Their role involves witnessing the signing of documents and administering oaths to ensure that all tasks are executed correctly and that all participants are willing. Notaries are authorized to operate only within the state they are appointed. However, we can notarize for individuals from any state, provided that the notarization takes place in Tennessee and they provide proper identification. The county commission appoints notaries, and the Governor's office approves them. We are bonded and insured for errors and omissions and take pride in our ongoing education to stay current with the latest laws and best practices for notarization. Our notaries undergo background checks through the National Verification Registry.

If you need more information, please visit our FAQ page or get in touch with us. To schedule an appointment, you can contact us by calling (423)529-4363, filling out our "Contact Form," or booking a consultation.

 

We offer notarization and apostille services for all types of documents. Below are some examples of common notarizations we provide:

 

 

 

 

   

         

 

 

 

 

Working at a Cafe
Nurse And Patient

We provide general notary services that can be conducted either at the client's preferred location or any location within Chattanooga, TN and its surrounding areas, including coffee shops, libraries, schools, and more. The surrounding areas comprise Cleveland, TN, Athens, TN, Ooltewah, TN, Red Bank, TN, East Ridge, TN, Lookout Valley Tn, Soddy Daisy, TN, and other areas. A traveling fee of $40 is applicable to any location outside a 10-mile radius of the area code 37411.

 

We also offer after-hours notary services with additional fees.

Allow us to ease some of your stress by providing notary services at your location if you are currently at a hospital or nursing home in the surrounding areas.

General Notary at agreed location or at client's location.

Hospital & Nursing Home Notarization

What to do BEFORE Your Appointment?

Please follow these guidelines to ensure a smooth notarization process:

  • Fill out and complete all documents before meeting with the notary.

  • Do not sign your signature, or we will not be able to notarize the documents.

  • We cannot notarize incomplete or blank documents.

  • All signers and witnesses must be present at the time of notarization, or we will not be able to notarize the documents.

  • If you are unsure of what is needed from you, please contact us before your appointment.

 

To ensure a smooth and efficient notarization process, we kindly request that you read the information below and follow the "what to do before your appointment" instructions. Most notarizations can take over an hour due to unprepared clients, which can be stressful under certain circumstances. However, if you come prepared, we can have your documents notarized in less than 15 minutes.

 

It is essential to note that different documents require different notarization procedures, and some may require a witness. Your document will state whether or not a witness is needed, so please read it thoroughly. In the case of a patient, please explain the document to them before the notary's arrival, as we are not allowed to provide legal advice. If the patient is unable to provide a signature but can make a mark or voluntarily provide a fingerprint, two unrelated witnesses must be present, and they must sign in the notary's journal.

 

Witnesses must be impartial and not benefit in any way from the notarization of the document. We recommend that witnesses not be related to any party named in the document(s), and we reserve the right to deny notarization if witnesses who do not meet the above criteria are unavailable.

 

The notarization process includes accepting payment and issuing a receipt, recording identification, watching all parties sign the document(s), and lastly, finalizing the documents through notarization. Please note that certain fees may still be due, such as a traveling fee, even if you do not have everything you need. If the notary has to wait for more than 10 minutes, a waiting fee may be charged.

What to do BEFORE the notary arrives to the facility?

  • Before meeting with the notary, make sure to fill out and complete all necessary documents.

  • We cannot notarize incomplete or blank documents. Please double-check that all required fields are filled out.

  • All signers and witnesses must be present at the time of notarization. Failure to have all parties present will result in the inability to notarize the documents.

  • If you have any questions about what is needed from you, please contact us before your appointment.

  • To ensure the notary seal can be stamped correctly, please prepare a flat, clean, and dry surface for the notary to work on. Thank you.

 

  • Please notify doctors, nurses, or other staff members at least 6 hours before the notary's arrival. Advise them that the patient should not take any medication that may affect their cognitive function or ability to understand the documents.

  • Do not ask hospital staff to serve as witnesses under any circumstances.

  • Please do not ask the notary to provide witnesses, as this could be a conflict of interest for the notary and their team.

  • Encourage the patient to practice writing their name on blank sheets of paper before the notary arrives. If they are unable to sign on the signature line, no one else can sign for them.

  • Ensure that the patient is awake and alert when the notary arrives, and that they are aware of the document being signed.

  • Do not sign your signature before the notary instructs you to do so. If the document is already signed, it cannot be notarized.

Do's and Don't

Our Rights as Notaries

  • We may refuse notary services to patients who are incapable of signing or understanding documents due to sedation, pain management, medication, or medical conditions.

  • Patients must be of sound mind before their signatures can be notarized. This is to protect the patient.

  • Regardless of notarization, all travel and expense fees will still be due.

  • Signers must provide a valid government-issued photo ID.

  • If an ID is unavailable, please contact the notary beforehand to discuss additional requirements before scheduling an appointment.

  • State-issues driver's license

  • State-issued identification card

  • U.S. military identification card

  • Resident alien identification card (green card)

  • U.S. Passport 

  • Citizenship card

 

*All forms of identification must include a photo*

  • Executorships

  • Court documents

  • Contracts

  • Diplomas and transcripts

  • Administer oaths and affirmations 

  • Take depositions and affidavits   

  • School documents

  • Trusts

  • Legal Documents

  • Power of Attorney

  • Authorization letter

  • Business Corporation Certificates

  • Minor travel consent

  • Attesting copies

  • Verifying VIN

  • Affidavits

  • Wills

  • Statutory Declarations

  • Advanced directives

  • Custody and guardianship agreements

  • Memorandum of understanding documents

  • Vendor Contracts

  • Commercial leases

  • Employment contracts

  • Construction and loan agreements

  • Mortgage closing documents

  • Property deeds

  • Loan documents

  • Some types of credit or loan documents

Acceptable Forms of Identification

Unacceptable Forms of Identification

  • Birth certificates

  • Social security cards

  • School identification cards

  • Credit cards

  • Debit cards

How We Prepare for Notarization:

Here are some important points to keep in mind when preparing for notarization:

  • We will not notarize documents if the signer appears to be signing under duress, is mentally incapable, or under the influence of drugs, alcohol or other impairing substances. This is to protect the signer. Travel and expense fees will be due regardless of whether notarization takes place.

  • For blind signers, we will read aloud the contents and intent of the document at their request, but we are not allowed to provide legal advice. We cannot comment, interpret, explain, or offer legal advice about the documents.

  • We do not offer blank notarization certificates and remote, phone, fax, or digital notarizations are illegal in Tennessee.

  • We will not make any changes or corrections to documents or provide legal advice.

  • If we need to notarize a document for a minor, a parent must sign or be listed in the document.

  • We can notarize an affidavit from a document custodian stating that the copies are identical, but we cannot certify copies of documents.

  • If the notary wording is absent from a document, it is the signer's responsibility to determine the type of notarization required, such as a jurat or acknowledgement.

  • We communicate only in English and do not provide translators of any kind.

  • We do not keep copies of any documentation nor thoroughly read the document in its entirety. Our duty is to scan for specifics such as incomplete or blank fields and ensure proper wording of notarial certificate. By law, we cannot change or modify any wording on the document or provide legal advice.

  • We only follow the laws of Tennessee.

 

Mailing Address

808 Chestnut St #33
Chattanooga, TN 37402

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